QuickBooks is an excellent software program for a number of financial applications. In fact, the latest versions make custom reporting in QuickBooks much easier than in the past, but it still causes problems for some people. Here are some helpful tips for getting the most from your software to improve your efficiency and accuracy.
What is the Purpose of QuickBooks?
QB or QuickBooks is financial reporting software to help you improve your organization. It provides features for creating invoices and printing out checks. However, these are only two of many features you can take advantage of. In fact, you can use the software for creating consolidated financial reports and it may be easier than you think.
Consider Grouping and Organizing Your Reports
You may need a number of different reports each day, week, or month. You could go through each report and print them out one at a time. However, this could take up the major part of your day. There is an easier solution at hand with custom reporting in QuickBooks. When you access reports, use the “process multiple reports” feature. It is not difficult to get all the reports together and place them in one group. Next, you can print out all reports in one step. This can save you and your staff a great deal of time and work.
Naming Your Groups
Make sure to give your reports a unique name so you can easily group and keep track of everything. For example, you may need reports for the week of May 16 through 20. This could be named “May 16-20”. However, you can use author’s names, company names or whatever is relevant to your situation. Make sure everything has a unique tag and will fit into one of your larger categories. Also, do not forget to use the “memorize report” function.
Increasing Security
We live in an age where data is the new gold and must be protected. It is best to encrypt any financial information before sending it electronically. Make sure your encryption software is easy to use, and all authorized personnel has access to it.
Consider Automated Help
When you invest in the right automated financial reporting software, you can save a lot of time and money. These programs make custom reporting in QuickBooks fast and easy. This is especially helpful for franchise business and those with subsidiary companies. The best programs are designed to integrate with QB or Excel and can greatly help with benchmarking, collecting and reporting important financial data from all your sources.
Qvinci makes custom reporting in QuickBooks quick and simple. Join us on the web at http://www.qvinci.com/ to see what it can do for your organization.
